Upcoming events

Host a JakartaOne Livestream

JakartaOne Livestream events are community-driven virtual conferences focused on Jakarta EE and related technologies.

These events are typically organized by Java user groups, community leaders, and experts who want to engage developers in their region or language.

If you're interested in hosting a JakartaOne Livestream for your community, the Jakarta EE team will work with you to plan and deliver the event.

What we support you with

Event branding and event page setup

Livestream platform and technical guidance

Call for Papers (CFP) tooling if needed

 Promotion across Jakarta EE channels

Guidance on agenda structure and event organisation

How it works

Submit a proposal

Create a GitHub issue in the JakartaOne Livestream repository & submit a form

to track the event planning and coordination with the Jakarta EE team and the Jakarta EE Marketing Committee. 

Review and approval

The Jakarta EE Marketing committee and the Eclipse Foundation team review the proposal to ensure the event aligns with Jakarta EE community guidelines.

Plan the event

Once approved, the organising team works with the Jakarta EE team to plan the agenda, open the call for papers, and coordinate event logistics.

Run the Livestream

The event is promoted through Jakarta EE channels and delivered as a livestream conference for the community.

The process to host a Regional JakartaOne Livestream should begin no later than 16 weeks prior to the planned hosting date. Below is a broad timeline of the event process:

Event timeline

Action

Personnel

-16 weeks before event

Request for event created by the program committee

Program committee

-14 weeks before event

Request for event approved by marketing committee

Eclipse foundation

-16 weeks before event

First meeting

Program committee sets weekly meetings

Program committee sets bi-weekly meetings with Eclipse Foundation

Slack channel created for PC

Event placeholder created on crowdcast

Eclipse foundation & program committee

Program committee

Program committee & Eclipse foundation

Eclipse foundation

Eclipse foundation

-12 weeks before event

Event website created

Social channel created

Eclipse foundation & program committee

Eclipse foundation

-11 weeks before event

One week of social posts announcing event & date

Program committee

-10 weeks before event

CFP created on Papercall.io

Update website to add CFP

Eclipse foundation

Program committee

-10 weeks to -8 weeks

CFP open – promote 2/3x weekly on social

Jakarta EE Staff recruit vendors

Program committee

VEC + Jakarta program manager

-8 weeks before event

Close CFP on Papercall.io & update website

Session voting

Update website to open registration

Program committee

Program committee

Program committee

-8 weeks to -7 weeks

2/3x social posts announcing registration open

Program committee

-7 weeks

Finalize program, collect titles, abstracts, speaker info

Publish program to website

Update crowdcast with event details

Program committee

Program committee

Eclipse foundation

-6 weeks before event

3x weekly social promotion for registration, speakers & topics

Program committee

-4 weeks before event

First PC Crowdcast walkthrough

Eclipse foundation & program committee

-3 weeks before event

Second PC Crowdcast walkthrough

Eclipse foundation & program committee

-2 weeks before event

First speaker crowdcast test

Program committee

-1 week before event

Second speaker crowdcast test

All work for event complete

Program committee

Eclipse foundation & program committee

Program

Event day

Program committee

Event Day

Social Posts for each session

Program committee

+1 Day after the event

Social post thanking attendees and speakers

Program committee

+1 Day after the event

Upload sessions to YouTube

Eclipse foundation

+2-3 Days after the event

Update event website to reflect completion & link Youtube videos

Event review

Program committee

Eclipse foundation & program committee

+7 Day after the event

Social post thanking attendees & speakers, directing to Youtube videos

Program committee

+1 week until -16 weeks next event

Social handle upkeep (1x weekly retweet of Eclipse/JakartaEE content)

Program committee

-16 weeks next event

Re-establish program committee

Eclipse foundation & former program committee